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Welcome!
Use this online form to request access to UT Health San Antonio's instance of EpicCare Link for Research Sponsor's monitors.
Remote and On Campus visits involving access to Epic
Requests can only be made by UTHealthSA research team members
As a general rule, requests should be submitted at least 30 calendar days before the visit start date.
What information do you need to complete the request form?
Basic study information (CTMS number*, title, etc.)
Monitor's information (name, email, whether a current EpicCare Link user)
Coordinator/Data Manager's information & EpicCare Link permissions
Monitoring start and end dates
Copy of monitor's visit request (letter, email or optional form)
* The study must be registered in Velos eResearch - contact the CTO for assistance.
Save & Return - see the instructions at the bottom of the form on how to save your work and return later to complete the submission.
Security -- This questionnaire uses UT Health San Antonio's instance of REDCap. REDCap is a secure web authentication application that is HIPAA compliant. Access is through centralized two factor authentication, all data are encrypted meeting FISMA security standards, physical, network, and computer security is third-party monitored and enforced through the university's Information Assurance Division.
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