Study staff should use this form to request access for sponsor monitors to UT Health San Antonio's instances of EpicCare Link for "Non-Cancer Research" ONLY.

  • Remote and On Campus visits involving access to Epic
  • Requests can only be made by UTHealthSA research team members
  • As a general rule, requests should be submitted at least 30 calendar days before the visit start date.

What information do you need to complete the request form?

  • Basic study information (CTMS number*, title, etc.)
  • Monitor's information (name, email, whether a current EpicCare Link user)
  • Coordinator/Data Manager's information & EpicCare Link permissions
  • Monitoring start and end dates
  • Copy of monitor's visit request (letter, email or optional form)

* The study must be registered in Velos eResearch - contact the CTO for assistance.

** Cancer Research: Submit Epic & Complion monitoring requests using the following link: https://redcap.uthscsa.edu/REDCap/surveys/?s=RMN8MAWERFEJKJK3


Save & Return - see the instructions at the bottom of the form on how to save your work and return later to complete the submission.

Security -- This questionnaire uses UT Health San Antonio's instance of REDCap. REDCap is a secure web authentication application that is HIPAA compliant. Access is through centralized two factor authentication, all data are encrypted meeting FISMA security standards, physical, network, and computer security is third-party monitored and enforced through the university's Information Assurance Division.

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